Administrative Assistant

The Hong Kong International Arbitration Centre is recruiting an Administrative Assistant to join the Secretariat in Hong Kong.

The successful applicant should possess the following qualifications:

• Higher Diploma in Business Administration and Secretarial Studies or other relevant disciplines;
• A minimum of one year of administrative and/or secretarial experience, fresh graduates are also welcome;
• Strong communication and interpersonal skills;
• Native level written and spoken English;
• Proficiency in written and spoken Chinese would be highly regarded;
• Pro-active, detail-oriented and well-organised;
• A good team player with a strong sense of responsibility.

The individual’s main responsibilities include (but are not limited to):        

• Providing full spectrum of secretarial and administrative support to the HKIAC Secretariat;
• Providing front-desk coverage by operating the telephone system, greeting visitors, and dealing with courier and mailing issues;
• Organising and servicing meetings, producing agendas, and taking minutes;
• Handling business correspondence, reports, and confidential documents as required;
• Coordinating meetings, travel, visa and logistics arrangements;
• Maintaining filing systems;
• Maintaining a system of recording expenses and the use of petty cash;
• Assisting in ad hoc projects as assigned.

Please send your cover letter and curriculum vitae to recruitment@hkiac.org. The application closing date is 29 February 2024.  If you are not contacted by HKIAC within 15 business days following this date, you may assume that your application has not been successful.